DMConnect & DMS Link

SIMPLIFY DOCUMENT WORKFLOW

Businesses of all types and sizes contend with the temporary or permanent loss of paper documents, which can impact office productivity, customer satisfaction, even corporate image. That’s one of the reasons why so many businesses implement an electronic document management systems (DMS). These systems streamline conventional hardcopy documents into digital workflows.

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DMConnect

DMS Link

To further enhance the many benefits of a document management system, KYOCERA has developed DMConnect - a robust business application that transforms your MFP into an on-ramp for routing documents to any folder in your DMS, not to mention store, retrieve and share files quickly, easily, and securely. The scanned information is processed based on your customized workflows. 

DMConnect delivers flexible document capture with a highly scalable infrastructure, configuration flexibility, and the ease of use necessary to implement everything from simple to more complex workflows. The application offers many productivity features, including barcode routing to distribute and store documents quickly and accurately. Once processing is complete, the documents and attached metadata can be distributed to multiple destinations simultaneously, based on your specific workflows. Document enhancement is also offered through the application’s optical character recognition (OCR), blank page removal and Bates editing features. And for added security, administrators can restrict user groups from accessing documents through DMConnect’s Active Directory integration.

DMS Link, a Kyocera-developed business application, leverages a connected Kyocera or Copystar MFP to seamlessly link to your existing document management system. Users enjoy simple, familiar touch-screen operations, enabling fast entry of business-specific data (indexing) and scanning of hardcopy; the electronic file is automatically routed to a designated document repository. From a network computer, indexed files – purchase orders, invoices, contracts, and more – are easily searchable from a central database.

The powerful combination of Kyocera MFP technology and embedded DMS Link creates a secure system for digital imaging, distribution, retrieval and long-term archival. A turnkey solution, DMS Link is a proven Kyocera business app that delivers tangible gains in workflow and workgroup efficiency.

• Convert text into searchable, editable content using optional OCR
• Support compliance initiatives with e-mail notification of document distribution
• Multi-destination routing capability improves employee productivity
• View and reset Bates counters with Bates editor for easy identification of documents
• Blank page removal capability for cleaner, smaller file size
• Split documents with fixed or arbitrary number of pages
• Automatically index documents to minimize filing errors
• Ensure document security by restricting groups or departments via Active Directory
• Network Attached Storage (NAS) support for cost effective document management and storage

DMConnect

• Maximize your current Kyocera MFP technology, without any additional IT investment
• Enables fast retrieval of fully-indexed files from a central database, eliminating lost or misfiled documents
• Utilizes existing folder structures for easy navigation (via MFP touch screen) to target Scan-to locations
• Automates document processing and notifications, increasing overall office efficiency
• Assists in compliance with regulatory mandates governing information privacy
• Expedites document indexing using barcode recognition, for easy desktop retrieval
• Saves time by converting text into searchable/editable content via OCR (Optical Character Recognition)
• Reduces costs related to overnight delivery services, long-distance faxing and hardcopy storage
• Enables departmental MFPs to support specific workflows, addressing users’ unique application requirements
• Effectively routes documents to a predetermined document management system or shared server, for simplified document sharing among individuals and workgroups

DMS Link